Setting up the system I created roles of "Chair", "Secretary" and so on. As I've become more familiar with Groupanizer I feel that these are innapropriate. As I understand it, Roles are primarily about permissions, not the way we normally think about Roles in our choir.
So, my thought is to remove the ones mentioned above and replace them with "Committee". However, at the moment, I've created a subgroup named "Committee" and set the Chair, Secretary, Treasurer and so on as belonging to it.
The thing is, I have seen no documents or guidance that give me principles on which to set these up. Why am I doing this at all? What is the functional difference between a Role and a Subgroup and does it matter? Which ones should I use in a given situation?
If there is some documentation that explains this in a helpful way, please point me there. If not, can anyone enlighten me?
Thanks in advance?
Roles and Permissions
I don't believe there is anything out there that details this..
It really depends on how your chorus does things and what you want them to be able to do themselves without intervention from a Site Admin. Personally, I want them to be able to do their job on in the Chorus without intervention from me as much as possible, but without giving them permissions to do everything or giving away the farm. So that I don't have clean up a mess that they make later.
So with that in mind, I have the following roles setup for permissions to certain functions in Groupanizer, which also happens to be somewhat how our Management Team positions are laid out.
Management Team (Has a restricted folder).
Finance (Payments).
Membership (handles attendance and profile editing for the Membership list).
Communications (handles the blog and the management of all documents).
Marketing (handles the blog).
Director (handles Places and Song Status Reports and Song Updates).
Music Team (Handles Song status updates and song updates and has a restricted folder).
Listener (handles Song status updates only).
Member (Includes all members of the chorus and has rights to edit own documents and to add to the calendar and the forums).
Prospective Member (People who are prospective, that only have access to one page in Groupanizer).
You have to remember that the roles are additive. So you would want all your members to have the member role, then for more permissions, give them an additional role. You also need to keep that in mind when assigning permissions as well... If you want all members to be able to accomplish the task, then you just need to assign Members to that aspect. If you only want Music Team to do it, then uncheck members and add Music Team.
Hope this helps.
Carole Bergerson
Groupanizer Mistress
Alaska Sound Celebration
cbergerson@gmail.com
Hey Carol, this sounds very organised. How did you set up the restricted folders for Management and Music Teams? I'd love to do have that for my guys.
Antony Currington
Musical Director :: Harbour Capital Chorus
Email :: acurrington@paradise.net.nz
Wellington, New Zealand
Thank you very much indeed Carol.
My experience with Groupanizer is not such yet that I actually completely understand what you are saying but I'm sure it will all make sense within a few months and that your ideas will be very helpful!