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What Would Be a Slam Dunk in the New FInance Module?

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Kari Metzger
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Joined: 03/21/2009 - 20:53
What Would Be a Slam Dunk in the New FInance Module?

We're in the process of spec'ing out a new financial module for all your treasurers and finance coordinators.  This is the fun part where we get to ask you what you would LOVE to see in the new module!  Some of the features we are considering now are:

  • Patron Management (tracking donors, payments, giving status to certain levels of donors)
  • Dynamic budgeting (with sub-budgets for fundraising efforts, shows, etc feeding into master budget, with the ability to print typical reports)
  • Show ticket tracking/dynamic updates to budgets
  • Finance Dashboard specific to needs of a finance person (with to-do's of contacting who hasn't paid, etc)
  • Multiple marking paid option

What else?  What gets you the most excited about this upgrade?  (tentative release is scheduled for mid 2013, fyi, so no asking when it's coming before then! :)
Fire away!

Kari Metzger
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Joined: 03/21/2009 - 20:53
Just to clarify - this

Just to clarify - this wouldn't replace your transaction based accounting system - just work with some of the top-level figures, etc. :)

Kari Metzger
EVP Business Development
Groupanizer
(d) 604-451-7454
kari@groupanizer.com

Kerrym
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Joined: 06/03/2011 - 14:07
Given that this is not taking

Given that this is not taking over the accounting system, then I think the best focus is one of communication
- send out invoices (much as at present)
- send out reminders
- send out receipts
To do this simply, I'd like to be able to accept data from the accounting system (probably tables in csv form):
- upload a set of invoices 
- upload a set of payments (for non-paypal reciepts)
 
I am using Saasu (www.saasu.com), an online accounting system with Bank feeds and links to paypal so the paypal connection is really handy (the transaction comes through on both Groupanizer and the accounting system).  However, when a sub is paid by bank deposit, I have to mark it manually in Groupanizer - I can't see anyway around this so just want to make it easy.
Reporting is less important - tends to be covered by the accounting system.
That's my thoughts for the moment.
Kerry

Kerry Mayes, Treasurer
Canterbury Plainsmen
Christchurch NZ

Carole Bergerson
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Joined: 01/11/2011 - 08:48
We do all of that from

We do all of that from QuickBooks online and since we have several Financial folks it is all accessible to them via the web. The only issue we have is updated member information.  We allow people to update their own profiles in Groupanizer, so the financial folks don't necessarily know when information such as home addresses and email addresses have changed.  For us, it would just be nice to have an updated last date field on the Export to Excel.

Carole Bergerson
Groupanizer Mistress
Alaska Sound Celebration
cbergerson@gmail.com

pgacccbass
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Joined: 07/23/2011 - 19:10
We definitely need a way to

We definitely need a way to mark multiple invoices as paid all at one time. We only have a few members who use PayPal, but we'd like to use the invoicing to help remind members to pay. So, it's a really slow process to go in and mark paid for all the folks who pay by check or cash.
A tie-in to the "Dues Paid Until" field on a member's record when their invoices are marked paid - set to the latest date paid.
Tracking donor information would be great as well.

Peggy A.

Capital City Chorus

joseph.workman
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Joined: 05/24/2012 - 18:58
Kari, I am not sure I see the

Kari,
I am not sure I see the benefit of a "Finance Module." Which you mentioned:

"Just to clarify - this wouldn't replace your transaction based accounting system - just work with some of the top-level figures." 

​I actually brought the up to Tom when I first was demo'ing the software. In that conversation I said:

"You could build a lot of functionality for advertisers, donor, sponsors. I am not sure if you really want to get into Donor management. It is kind of a beast of an application in itself. But you could create the 80% feature fairly easily. For example I would love to be able to create different advertising levels and then note for each season who is purchasing which level. Same would be true for donors and sponsors."

The more I thought about this over the past year I think I have changed my mind. My new treasure put it to me very simply  "If I have to use Quickbooks which can do everything you could do in this new module, but do it better, why would I use the new tool?" Currently we use QuickBooks to do:
 

  • Patron Management (tracking donors, payments, giving status to certain levels of donors)
  • Dynamic budgeting (with sub-budgets for fundraising efforts, shows, etc feeding into master budget, with the ability to print typical reports)
  • Track Ticket Sales

So maybe we can start with where do we drawn the lines of functionality and duplication of efforts.
 
---- On a side note
I think groupanizer is a great product that should continue to focus on its CORE purpose. I don't want to step on toes here but I don't see you as accounting experts I see you as chorus management experts. Like Mr. Collins says focus on your "hedgehog concept" and build partnership for the rest! technically speaking that is what open API's are all about :-)
 
Other thoughts ?

Joseph Workman
President - West Michigan Gay Men's Chorus
www.wmgmc.com
joseph.workman@gmail.com

Kari Metzger
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Joined: 03/21/2009 - 20:53
Hi Joseph, Yep - you are

Hi Joseph,
Yep - you are right there - in fact, what we are talking about is most definitely *not* a replacement for quickbooks or any other accounting software.  It's more around roles and permissions - to illustrate, some of the actions we are talking about are: 

  1. ​Member Invoicing/Tracking​ - that the new dashboard for finance officers shows a view of who hasn't paid their dues so they can contact them, along with whose dues are coming up, etc. 
     
  2. Ticket Management: When a chorus 'signs out' 20 tickets to a member, it shows up on their dashboard that they have them 'checked out' and creates a to-do for them to sell them.  As the tickets are returned, there is a check-in system that updates the finance person as to how many are outstanding and who has them, etc, as well as updates the member, so they keep on top of what they are responsible for.  This may or may not be tied to an actual location with seating plans, etc (another request).
     
  3. Budgets​: The primary purpose of budgets would *not* be primarily for the finance officer to keep the books (although it might look like that from the sound of it).  It would be more of a high-level budget that would show up on the dashboard of the role it is assigned to, so if Membership is assigned $2000/year for advertising and programs, it would show on their dashboard how much they've used, etc.  (this is relatively low on the list, and would only occur if it naturally linked in to other elements).  The requests we've had is basically to be able to link into Quickbooks and the other major accounting programs to provide reports and top level views that would be linked to roles/permissions.
     
  4. Donor Management: ​There are many groups who use our software who have an extensive donor management need, where different levels of donors automatically show up on the public site, and if they donate, their info appears in the contact list and management area for the person handling that information.  This would be a 'lite' program (not competing against any major current donor systems out there), and instead would be tied into contact lists and the task management area (custom workflows).  
     

Of course, the basic upgrade would be user flow for marking members as paid as well as other details that are minor we can improve on today's system.  However, we have probably 50-150 choirs using Groupanizer now who need donor management because they rely on community and corporate sponsorship for their monetary needs, and in the same breath, we also realize that the current majority of our groups rely on their own members for 'dues' and other financial infusion, so this may not be as important to that segment.  
No worries though guys - this is the brainstorming phase (it's a year out for sure) - we're hearing from a small, but mighty portion of our groups who want something that is slightly different from everyone else's needs, and we want to be sure that we don't miss them while we build for the majority.  :)
Hope this helps elucidate things a bit more!

Kari

Kari Metzger
EVP Business Development
Groupanizer
(d) 604-451-7454
kari@groupanizer.com

acurrington
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Joined: 04/08/2011 - 21:46
Hey Kari Does the Ticket

Hey Kari
Does the Ticket Management option relate to a calendar event (so that we can track who and how many are sold for an event)? Can we add some sort of link so that online ticket sales can be handled as well on the publicly accessible detail page for the event, with the purchase auto-updating an 'online' allocation somehow?
I'd also like to see some sort of budgeting associated with Projects and Tasks... that way, we could have a project of 'Annual Show' with a budget and track ticket sales, etc against it as well (in addition to the calendar event link). 
My $0.02 (NZD, of course)

Antony Currington
Musical Director :: Harbour Capital Chorus
Email :: acurrington@paradise.net.nz
Wellington, New Zealand

Anita.O'Keefe
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Joined: 08/21/2012 - 07:31
We too, are using

We too, are using QuickBooks.   In order for Groupanizer to be an effective tool, the accounting program would need to accept and apply payments to the invoices created and have the capabilities to export reports to a spreadsheet.  It would make double work for us to enter invoices into both Groupanizer & QuickBooks (or accounting program) so the payments could be applied.  The program that would accept and apply payments would be the one that would be used, I'm sure .  A nice feature would be to have the  member's dues be updated on her account automatically once the payment has been received.
Anita

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